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Set an employee's leaving date
You must update your employee's record this before the payroll deadline date for the month in which the employee is leaving.
If an employee who reports directly to you has decided to leave, they will need to check their notice period and resign from their job.
If they are a temporary worker
If you are responsible for managing a temporary (agency) worker, you need to:
- follow the same leavers process as an employee leaving the council
- email essexsharedservices@essex.gov.uk with the worker's full name and last working date to make sure they are processed as a leaver with their agency
Leaving dates
You should update your employee’s record as soon as their last working day has been agreed.
You must update your employee's record this before the payroll deadline date of the 4th of the month in which the employee is leaving so they are paid the right amount and their annual leave entitlement is recalculated.
If you missed the leaver deadline
If you've missed the deadline for making someone a leaver, raise a late notification of leaver request on the Assyst portal as soon as you can.
Changing or cancelling a leaving date
If an employee's last working day changes, you can ask to amend a leaving date on the Assyst portal.
You can cancel a leaving date by removing a leaving date on the Assyst portal.
If they are going to work for another local authority
If the employee is going to work for another local authority, their last day of employment should be recorded as the day before their start date at their new employment.
For example, if they are starting their new job on a Monday, their last day of employment should be recorded as the Sunday before. This is to make sure the employee’s local government continuous service is not broken.
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