Approving requisitions: Buying goods and services

When a requisition is submitted for approval, My Oracle automatically sends it to an approver. Approvers are responsible for the review of transactions submitted to them and approving (or rejecting) them in a timely manner.

You cannot choose a specific approver. My Oracle will assign the approver based on the value and cost centre on the requisition. This is in line with the scheme of delegation.

The approver will receive an email and bell notification within My Oracle prompting them to review and action the requisition.

The approver has several options upon receiving a requisition, including:

• approve - a purchase order (PO) will be created and sent to the supplier, but new suppliers will first have to be set up as new suppliers on My Oracle
• reject - the requisition will be returned to you without being actioned
• request further information before taking a decision

Instructions on how to do this can be found in the approve a requisition guidance in the My Oracle Hub.

​​​Approvers have a responsibility to check they understand and are happy with any spend they approve and that the council's procurement policy and procedures have been followed.​​

Requesting a change of approver, an urgent reassignment, or amend approval limits

We recommend reviewing and agreeing your local team’s arrangements to make sure that there is sufficient approver cover to avoid delays in the requisition approval process.

On the Assyst portal you can make a request to:

• change a primary approver attached to a cost centre
• request an urgent requisition approval reassignment
• add or amend authorisation approval limits

Purchasing IT software

If you are purchasing IT software, the requisition will be automatically sent to Technology Services (TS) for approval before a purchase order is created and sent to the supplier.

Scheme of delegation

'Scheme of delegation' refers to who is allowed to make purchasing decisions.

My Oracle manages the scheme of delegation directly within the system, there is no separate database.

To look up approvers for your cost centre, please use the ‘Approvers by Cost Centre’ App on My Oracle under the ‘Procurement’ menu.

Sensitive and personal data

All council employees can search and view orders in My Oracle. This means you should:

• ​make sure you and your team understand what sensitive and personal data is and how you are expected to treat it
• always follow best practice when reviewing requisitions and consider whether the descriptions and attachments are appropriate

Find out more about Working with personal data.