Managing positions

Why position management is important, and how you can use My Oracle to manage the information about positions in your team.

Position management is essential to make sure:

  • the team is the right shape and size
  • you pay staff in the correct way
  • you pay staff from the right budget
  • we maintain an organised structure

Line managers must make any necessary changes using the My Team app on My Oracle.

Make sure you change your view to 'positions' rather than 'assignments' so you can see all the positions in your team.

Creating a new position

Use the My Team app to:

  • recruit into a role
  • move an employee into a new role

When you create a new position, you will be asked if an AD account is required. If you select 'yes', an IT account will automatically be set up once the new starter's compliance checks are complete and a start date has been provided.

Once this is set up, you'll be sent an email about your new starter. This email will ask if a laptop is required. You don’t need to request one using the Assyst portal.

Guidance on how to create a position can be found in the positions playlist on the My Oracle Guidance Hub. 

Updating a position

Use the My Team app to:

  • change the cost code to a different budget
  • change the line manager to move the position into a different team
  • change the location, grade, hours or other details
  • close the position

Changes to a position will update the employee’s record, unless it’s a vacancy.

Guidance on how to update a position can be found in the positions playlist on the My Oracle Guidance Hub. 

What happens when you make changes

These requests will go for review by:

1.     The HR Systems Admin team

2.     Your budget holder (or if you are the budget holder, your line manager)

3.     Payroll when updating an existing position.

You will receive notification updates at each approval stage in your worklist. If there are any errors with the request it will be rejected with supporting advice.

Vacant positions

If you have any vacant positions within your team, you can find them within My Oracle.

Changes to positions will automatically sync with employee assignments on My Oracle. Managers will no longer need to action an assignment change separately.

Contact us

If you need assistance with managing positions, contact us using the Assyst portal. ​

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