The Accounts Receivable team within Business Operations:
- manages and collects all non-social care billed income
- provides a credit management to the council and its partners
All employees are responsible for the raising of invoices when needed. You can access My Oracle to view:
- customers
- their accounts
Rules to know before raising an invoice
Before starting to raise invoices you should read the council's:
Raising an invoice
To raise an invoice you need:
- the customer account number
- the location reference
Once you have these, you can raise an invoice using Oracle Receivables.
You can automate billing if you need to raise an identical invoice to your customer on a regular basis.
Find a customer number
To find a My Oracle version of an industrial and financial system (IFS) customer number, search the IFS look up table (XLS, 3MB).
If you cannot find a customer, complete a customer request form (DOCX, 40KB).
If a customer’s details have changed you should complete a customer amendment form (DOCX, 60KB).
If you have multiple customers, complete the request multiple customers form (XLS, 60KB)
Cancelling an invoice
If you need to cancel an invoice you can:
- make amendments to an invoice that you have raised today
- request a Credit Memo to cancel an Invoice by completing a dispute form (DOCX, 40KB)
Credit Memos are managed via disputes. They must be approved on-line under the Scheme of Delegation.
Account enquiries
To managing your accounts you can:
- view a customer’s account and the associated transaction within My Oracle
- produce a copy of an invoice for printing or emailing to your customer
- take a card payment from your customer using Capita Pay 360
For help, read the My Oracle Guidance Hub.
Debt management
If you're dealing with a debt, the Accounts Receivable team will need approval before taking any action which may have a cost, such as court fees.
Enforcement options and costs (PDF, 80KB)
If the debt is irrecoverable, you must complete a write-off form (DOC, 70KB).
Credit Memos are managed via disputes. They must be approved on-line under the Scheme of Delegation.
Contact us
Telephone: 03330 135860, option 2
Email: Accounts.Receivable@essex.gov.uk