Reporting an incident
To record an accident, incident or near miss at work, you should complete the form on the MySafety reporting tool
To submit the form, you’ll need to enter the Access Token (PDF, 136KB). This is a short password that helps to keep the system secure. It is case sensitive and changed on an annual basis.
After you make a report
Once you have sent your report, your line manager will receive an email to tell them to complete an investigation form. If your manager does not receive an email, contact the Health and Safety team (PDF, 110 KB).
If you need further support, you can read the guidance on how to report H&S incidents using the MySafety tool (DOCX, 430KB).
Managers accessing and investigating incidents
Use MySafety for Managers to:
- record investigations
- access incident records
- assign tasks
When an incident is raised, managers will receive a notification email with a direct link to MySafety to complete an investigation form. It will also notify managers of any other tasks that need to be done.
All incidents that are raised must be investigated and an investigation form should be completed.
For further help, you can read the guidance on how to investigate incidents as a manager (DOCX, 1MB).
Video training for MySafety
Visit the MySafety training playlist on My Learning to get step-by-step video training on:
- how to raise an accident or incident
- how to complete an investigation form
Accident and incident policy
The law says that employers and other people in charge of work premises must report and keep records of accidents or incidents at work.
Detailed information on reporting and preventing accidents and incidents can be found in the Accident and Incident Reporting and Investigation Policy and Guidance (HSP 12.0) (PDF, 1,542KB).
Contact us
Contact the Health and Safety team (PDF, 110 KB).
Privacy notice
Essex County Council (ECC) is the controller of the personal information you provide to us. The personal information collected on our forms will be used by ECC for the management of accident and incident information and held on behalf of ECC in accordance with ECC policy, or its customers', under the Management of Health, Safety at Work Regulations 1999. The regulations were introduced to reinforce the Health and Safety at Work etc. Act 1974.
This information will only be shared or used for the purposes of applying our policies and supporting you as an employee or volunteer. If we suspect fraud or crime is being committed, we may also share your information with the police and other fraud investigation organisations where the law requires us to do so.
You can find more information on how we retain records in the retention of health and safety documents policy on the health and safety management page.
You can find more information on how we use personal information when delivering services in the privacy notice for corporate services on essex.gov.uk.
For more details on how your personal information is used and your rights, please visit www.essex.gov.uk/privacy.