A declaration of interest (DOI) form is used to protect the organisation and its workforce, customers and suppliers from actual or perceived conflicts of interest or bias.
All employees and those carrying out work on behalf of us are responsible for completing this form when they first start work and as soon as their circumstances change after that.
Read the Conflicts of interest policy (DOCX, 75KB) for more information. Line managers should also read the management guidance (DOCX, 76KB).
All employees must complete this form at least once per year in November, even when you have nothing to declare or no changes to make.
The form must be submitted as soon as your circumstances change or you know they are going to change, such as when you wish to start a new outside interest or you move jobs within the council.
When to use the declaration form
You're responsible for completing this form as soon as any of the things on this list apply to you.
Use this form to let your manager know about any:
- offers of gifts or hospitality that have been made to you - view the Gifts and hospitality policy (PDF, 454KB)
- relationship you have with an outside body – any interest or role in any business or organisation which has a business, funding, or regulatory relationship with Essex County Council or which works in partnership with the Council
- role or relationships your relatives and close friends have with an outside body (as detailed above)
- relationships within the Council - any close friend or family member who works for Essex County Council
- outside interests – any paid, unpaid or voluntary work or any type of self-employment including carrying out of public duties
Once declared, all interests, relationships and outside work should be re-declared every November or sooner if anything changes.
If you have nothing to declare, you must still return the form to confirm this every year.