You should try and use up your annual leave before the end of the annual leave year, which runs from 1 April to 31 March.
However if your manager agrees, you can carry over up to 5 days' leave (pro-rata for part-time employees) into the next annual leave year. My Oracle will automatically carry this over for you. Your carried over annual leave should be used at the discretion of your manager.
You cannot get paid for any leave that is not carried over.
Carrying over unused holiday during long term leave
You may be able to carry over more than the standard 5 days’ unused annual leave entitlement if you’re on:
• long term family leave, such as maternity, adoption or shared parental leave
• long term sick leave
Read our Holiday policy on the annual leave allowance page for more details.
Calculate your unused annual leave
If you’re going on long term leave and will return after 1 April, you will need to manually calculate your unused annual leave. This is because when you return, you will not be able to see your unused leave from the previous holiday year in My Oracle and your balance may be incorrect.
If you're on a term time or annualised hours contract, you will need to raise a request on the Assyst portal for your unused annual leave to be calculated for you.
Follow these steps to calculate your carry over entitlement. You can use the annual leave conversion table on the annual leave allowance page to turn your balance into hours.
You will need to keep a manual record of this calculation and share this with your manager, as it cannot be added to My Oracle.
Step 1: Note your balance before you went on long term leave
If you're calculating this before you go on long term leave, log into My Oracle and select ‘Time and Absences’ and ‘Absence Balance’. Make a note of your final outstanding annual leave balance and share this with your line manager.
If you're calculating this when you return from long term leave, you will need to raise a request on the Assyst portal.
Step 2: Calculate your annual leave entitlement
If you're full time, you can find your annual leave entitlement in your employment contract.
If you're part time or on another contract type, you can find your annual leave entitlement in your contract of employment.
If you're adjusting your contractual hours, your annual leave entitlement will change.
Step 3: Calculate your bank holiday entitlement
If you're full time, calculate the bank holidays that occurred during the period that you have been on long term leave.
If you're part time, the bank holidays are already included in your annual leave allowance. This can be found in your contract of employment.
Step 4: Deduct the Christmas shut down day
Deduct the Christmas shut down day if that fell whilst you were on leave.
Step 5: Deduct the automatic My Oracle carry over balance
My Oracle will automatically carry over up to 5 days annual leave to the next holiday year (pro-rata for part time employees), so deduct this from your total.
Returning from long term sick leave
If you're returning from long term sick leave, you're entitled to the annual leave that you had remaining before you went on leave. However, the amount that you can carry over is capped at your statutory entitlement of 5.6 weeks (28 days, which is 207.2 hours).
If you're full time, calculate the bank holidays that occurred during the period that you have been on long term leave.
If you're part time, the bank holidays are already included in your annual leave allowance. This can be found in your contract of employment.