Carrying over annual leave

You may be able to carry over up to 5 days' leave to the next holiday year.

You should try and use up your annual leave before the end of the annual leave year, which runs from 1 April to 31 March.

However if your manager agrees, you can carry over up to 5 days' leave (pro-rata for part-time employees) into the next annual leave year. My Oracle will automatically carry this over for you.

Carried over leave should be used within the first 3 months of the next holiday year.

You cannot get paid for annual leave you have not taken.

Carrying over unused holiday during long term leave 

If you are on long term family leave, such as maternity, adoption or shared parental leave, or on long term sick leave, you may be able to carry over more than the standard 5 days’ unused annual leave entitlement. Read our Holiday Policy on the annual leave allowance page for more details.

What you need to do

Follow these steps to calculate your carry over entitlement.

Before going on long term leave or before the end of the holiday year 

Log into My Oracle and select ‘Time and Absences’ and ‘Absence balance’. Make a note of your final outstanding annual leave balance.

When you return from long term leave or after the start of the new holiday year 

  1. Calculate your annual leave entitlement (Holiday policy). If you are working part time before going on long term leave, your annual entitlement will be pro-rata, read Booking annual leave for further guidance. 
  2. Calculate the bank holidays that occurred during the period that you have been on long term leave. 
  3. Deduct the Christmas shut down day if that fell while you were on leave. 
  4. Check the carry over figure to make sure that you have deducted any amount that My Oracle has automatically carried forward. 
  5. You can use the annual leave conversion table on the annual leave allowance page to turn your balance into hours. 
  6. If you are returning from long term sick leave, the amount that you can carry over is capped at your statutory entitlement of 5.6 weeks (28 days, which is 207.2 hours). Your manager will need to raise a request using the Assyst portal to amend your holiday balance.
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