We need to make sure that any new technology is safe and appropriate for use at work. Tell us about what you are trying to achieve in a non standard service request on the Assyst portal.
You should find a solution that best meet user needs and solve the problem you’ve identified. More established technologies might solve the problem better than AI.
Only use AI technology if there’s an evidenced user need for it.
You will need to make sure funding is in place to meet the full costs of implementing and supporting a new AI tool, which may include additional costs for Essex Digital Service.
You also need to complete an information governance activity evaluation for any project or process where use of AI is proposed.
The evaluation will consider potential impacts including legal compliance, the fairness of using personal information, security including technical protections and security certifications.
You will need to be able to answer:
- the reason for use
- the name of tool or system you intend to use
- the type of information you expect to input into the system
- the type of output or content you will be producing
- who will receive the content, such as employees or members of the public
- what steps and human checks are in place to make sure that the AI output is suitable, accurate and trustworthy
All new AI tools must be in line with the artificial intelligence (AI) policy.